1. Who we are:
We are CALT Dynamics Limited of unit D3, Network Enterprise Park, Kilcoole, Co. Wicklow. You can contact us at this address by post or by email at firstname.lastname@example.org.
In circumstances where CALT Dynamics Limited controls personal data by deciding why and how that personal data is processed, CALT Dynamics Limited is the "Data Controller". Any entity or person that processes personal data controlled by CALT Dynamics Limited and does so on behalf of CALT Dynamics Limited, is a "Data Processor". Data Processors may include third party service providers engaged by CALT Dynamics Limited (for example communications/IT providers). Where CALT Dynamics Limited appoints a Data Processor, we will ensure that appropriate contractual protections are in place in accordance with the applicable Data Protection laws.
As part of our commitment, we strive to protect the privacy of those who interact with our services including visitors to our Website. You can navigate the majority of our Website without giving us any personal information which identifies you (personal data). However, sometimes we need additional information about you in order to provide you with information or services you want to receive from us.
2. The lawful basis for processing your data and who we share it with:
A. For clients and people who view and interact with our website, we process data:
The legal basis for this processing is our legitimate interest in the administration and operation of our business as well as our legitimate interest in marketing and promoting our services. We always include an unsubscribe button in our communications, so you can opt out of receiving such communications at any time.
We may share this data with third parties (e.g. our group companies, third parties who provide a service to us such as our external case management or IT provider). They may only process this data for the purpose of providing us with their services, and no other purpose.
B. For our potential clients, we process data:
The legal basis for the processing of this data is processing necessary for the purpose of the legitimate interests in promoting our services. We always include an unsubscribe button (or other means of unsubscribing) in our marketing communications, so you can opt out of receiving such communications at any time.
We share information such as your name and email address with e.g. our marketing consultants or newsletter services provider who sends out our newsletters. These providers are not permitted to use this data other than on our behalf.
C. Members of the Media, Social Media Users and Stakeholders that we liaise with in respect of our services, we process data:
The legal basis for the processing of this data is processing necessary for the purposes of the legitimate interests pursued by us in representing our clients.
We may share this data with third parties including our service providers (e.g. IT provider or marketing service). Our service providers may only process the data for the purpose of providing us with their services, and no other purpose.
D. For employees and independent contractors (and where relevant programme and work product contributors/participants), we process data:
The legal bases on which we process personal data of our employees and contractors (which includes in the manner described above are:
The legal bases on which we collect, process and transfer special categories of data relating to you (e.g. health data) in the manner described above are:
We may share this data with third parties including our service providers (e.g. IT provider, payroll provider, accountant, legal advisors). Our service providers may only process the data for the purpose of providing us with their services, and no other purpose.
We may also share certain parts of this data with our clients and other persons that you will liaise with in the course of your employment or contract (or where relevant programme or work product contribution/participation).
We are also required to share certain parts of this data with competent regulatory authorities and bodies as requested or required by law.
E. For job applicants, we process data:
We share the information you provide in your application with our contracted recruiter in order to make a shortlist of candidates. This recruiter is not permitted to use this data other than on our behalf. We may also send you emails about your application through our email service provider.
We will retain this data for one year after the initial application or sooner, where applicable, should you exercise your right of erasure.
3. The Information We Collect and Process:
CALT Dynamics Limited collects and processes two basic types of information:
4. The Way We Use Information:
We store the personal data you provide in a secure systems in order to provide you with the information, products, and/or services you request and may be used to provide you with additional information about our services we believe may be of interest to you or to enable the performance of contract to which you are a party. The information is stored for a time period and relevant to specific circumstances for which it was collected unless, where applicable, you request that it be removed. The information you provide us will be shared with CALT Dynamics Limited employees and service providers only to the extent necessary to administrate our systems and/or accommodate your request.
For example, if you provide your name, mailing address, telephone and/or email address and request more information about CALT Dynamics Limited services or products, this information will be shared with appropriate CALT Dynamics Limited personnel to fulfill your request. This information will not be shared with non-affiliated third parties without your consent. We use non-personal data and aggregate information about the use of the website to improve the navigation, content, and design of the website. This information may include, for example, the most and least requested pages, analyzing traffic regarding specific features, and the number of users from different locations, among other things.
CALT Dynamics Limited will not sell or distribute personally identifiable information collected from you outside of CALT Dynamics Limited without your consent (subject to the limited exceptions stated in this policy or where permitted by law).
Social Media Pages: Content such as messages and photographs, that are posted on social media pages on which CALT Dynamics Limited has a presence may be made publicly available and may be used in connection with the operation and promotion of our social media pages and services.
6. Interactive Areas
Where the website provides interactive areas, such as chat rooms, forums and message boards available to its users. You are not required to provide any personal information when using these areas but you may choose to do so. We strongly recommend that you do not use your personal data as your user name and do not post any personal data in these interactive areas, since such information will be publicly available. We cannot ensure the security of any information you choose to make public in a chat room, forum, or message board or other forum. Also, we cannot ensure that parties who have access to such publicly available information will respect your privacy. Please exercise caution when deciding to disclose personal information in these areas.
7. Data Security
CALT Dynamics Limited understands that the safety of your personal data is extremely important to you. Accordingly, CALT Dynamics Limited uses reasonable technological, physical and other measures to keep your personal data protected from loss, misuse and unauthorized access, disclosure, alteration and destruction, taking into due account the risks involved in the processing and the nature of the personal data. Due to the nature of the Internet and related technology, we cannot guarantee the security of your personal data and CALT Dynamics Limited expressly disclaims any such obligation. Any transmission of personal data is at your own risk.
8. Children’s Privacy
CALT Dynamics Limited understands the need to protect the privacy of children. Our website is not intended for use by individuals under 16 years of age. CALT Dynamics Limited does not knowingly collect or maintain personal data from children under the age of 16 at our website.
9. Links to Other Websites
Where our website contains links to other websites. CALT Dynamics Limited is not responsible for any websites that it does not own or operate. You should carefully review the privacy policies and practices of other websites that you link to from our website, as we cannot control or be responsible for their privacy practices.
10. Transfers of data outside the European Economic Area (EEA)
11. Notification of Changes
12. Your rights relating to personal data
As an individual person, you have the following rights under the GDPR, in certain circumstances and subject to certain exemptions, in relation to your personal data:
If we are processing personal data based on your consent, you may withdraw that consent at any time. This does not affect the lawfulness of processing which took place prior to its withdrawal. If you are unhappy with how we process personal data, we ask you to contact us as soon as possible so that we can attempt to rectify the situation. You may lodge a complaint with a supervisory authority. The Irish supervisory authority is the Data Protection Commission.
Contact details for the Irish Data Protection Commissioner’s Office are as follows:
Data Protection Officer, Canal House, Station Road, Portarlington, Co. Laois, Ireland